Advantages: Exporting a file is a quick, intuitive and safe way to backup Outlook emails that can be easily accomplished even by unexperienced users.
Additionally, it lets you make a selective backup, i.e.
The main complication of this approach is that different Outlook versions store a file in different locations.
Depending on the operation system, the file is stored in one of the following places: Windows 8 and Windows 10: C:\Users\ This will open the folder in which the file is stored on your machine.
Some Outlook data is lost during export, even if you include all folders and subfolders.
Among others, exporting does not save the following data: message rules, signatures, custom forms, custom views, and folder properties.
The most safe and reliable way to make an Outlook backup is to let Microsoft Outlook export a file for you automatically.
Apart from emails, this will also save contacts, calendars, tasks, and notes.
Apart from Outlook emails, you may want to back up other items and settings.
export only relevant data leaving out unimportant folders like ).
This method copies the most essential items such as mails, contacts, appointments, tasks, and notes.
Below, you will find a list of places where Outlook 2013 and Outlook 2016 store them.
Usually, you don't need to backup Office 365 mailbox (outlook.office365.com) because it is stored in the cloud and you can access your emails and other data from any place in the world.